Jay Public Schools believe that education is the foundation of our democratic society and should be designed to fit the needs of our students. We recognize that the educational necessities of individuals vary. Regardless of individual needs, the curriculum should provide every student the opportunity to develop his/her abilities to the fullest extent possible. 

We believe that our teaching staff should: 1) possess adequate professional training; 2) strive for continual professional growth; 3) demonstrate enthusiasm for their work; 4) have a cooperative attitude; 5) have high moral and ethical standards; and, 6) demonstrate a sympathetic understanding of youth. 

We believe that a well-rounded curriculum will provide students with opportunities for growth not only through formal classroom instruction but also through the various activities/ organizations that complement these classes. Jay Elementary strives to provide every student with a quality education that will enable them to handle the demands of the future at our school. We believe each person is a special individual and should be treated as such, with respect, kindness, and dignity. 

 JAY PUBLIC SCHOOLS

821 N Main

JAY, OK  74346

     www.jay.k12.ok.us

Leann Barnwell, Superintendent   Phone (918) 253-4293

Email: leannbarnwell@jayps.org     Fax (918) 253-8970

August 1, 2023

Dear Parents and Guardians:

In accordance with Parents Right-to-Know requirement under the Every Student Succeeds Act - ESSA, Section1112 (e)(1)(A) this is a notification from Jay Public Schools to every parent/guardian of a student in a Title I school that you have the right to request and receive in a timely manner:

1. information regarding the professional qualifications of your student’s classroom teachers. The information regarding the professional qualifications of your student’s classroom teachers shall include the following:

• If the teacher has met state qualification and licensing criteria for the grade level and subject areas taught;

• If the teacher is teaching under emergency or temporary status in which the state qualifications and licensing criteria are waived;

• The teacher’s baccalaureate degree major, graduate certification, and field of discipline; and

• Whether the student is provided services by paraprofessionals, and if so, their qualifications 

 [ESSA, Section 1112(e)(1)(A)(i)-(ii)]

2. information regarding any State or local educational agency policy regarding student participation in any assessments mandated by section 1111(b)(2) and by the State or local educational agency, which shall include a policy, procedure, or parental right to opt the child out of such assessment, where applicable.

[ESSA, Section 1112(e)(2)(A)] 

3. upon request, parents of an English learner may:

• have the child immediately removed from an English Learner (EL) program; [ESSA 1112(e)(3)(A)(viii)(i)]

• decline the child’s enrollment in an EL program, or choose another program or method of instruction, if available; [ESSA, Section 1112(e)(3)(A)(viii)(ii)]

• receive assistance in selecting among various programs and methods of instruction, if more than one program or method is offered by the eligible entity. [ESSA 1112(e)(3)(A)(viii)(iii)]

4. notification if your student has been taught for four or more consecutive weeks by a teacher who does not meet the applicable state certification for licensure requirements at the grade level and subject area in which the teacher has been assigned. 

[ESSA, Section 1112(e)(1)(B)(ii)

Our staff is committed to helping your child develop the academic knowledge and critical thinking he/she needs to succeed in school and beyond.  That commitment includes making sure that all of our teachers and paraprofessionals are highly skilled.

If you have questions or concerns, please feel free to contact me at 918-253-4293.

Sincerely,

Leann Barnwell

Superintendent

NOTICE OF NON-DISCRIMINATION

Jay Public Schools does not discriminate on the basis of race, color, sex, pregnancy, gender, gender expression or identity, national origin, religion, disability, alienage, veteran status, sexual orientation, age, or genetic information in its programs, services, activities and employment.  

FERPA

Statement of rights:

1.  The right of a student’s parents and eligible students to inspect and review the student’s education records.

2.  The intent of the Jay School District to limit the disclosure of information contained in a student’s education records except: (1) by the prior written consent of the student’s parent or the eligible student, (2) as directory information, or, (3) under certain lim­ited circumstance, as permitted by the FERPA.

3.  The right of a student’s parent or an eligible student to seek to correct parts of the student’s education record which he or she believes to be inaccurate, misleading, or in violation of student rights.  This right includes the right to a hearing to present evidence that the record should be changed if the district decides not to alter it according to the parent or eligible student’s request.

4.  The right of any person to file a complaint with the U.S. Department of Education if the Jay School District violates the FERPA.

5.  The procedure that a student’s parent or eligible student should follow to obtain copies of this policy and the locations where copies may be obtained.

The district will arrange to provide translations of this notice to non-English speaking parents in their native language.

PARENTS’ BILL OF RIGHTS

Jay Public Schools supports parents’ efforts to be involved in the district’s education programs.  The Jay Public Schools school board policy outlines the district’s efforts to educate parents and support parent involvement in response to the Parents’ Bill of Rights.

The school district is in compliance with the Parents’ Bill of Rights.  Additional information is available for parents in the school policy manual on this subject.  Parents may submit written requests to receive specific information listed in the Parents’ Bill of Rights law during school business hours by contacting the building principal or the superintendent.

25 O.S. Section 2001

Billing Medicaid for Health-Related Services in

Student’s Individualized Education Program (IEP)

Annual Notification

Why are school districts billing Medicaid?

The Individual with Disabilities Education Act (IDEA) allows certain services provided under an Individualized Education Program (IEP) to be covered by Medicaid.  Medicaid funds help pay for the costs of providing these services.

What can school districts bill Medicaid for?

School districts can only bill for health-related services that are outlined in the student’s IEP.  In general, services for which school districts may bill Medicaid are: hearing & vision services, nursing services, personal care services, assistive technology services, occupational therapy services, physical therapy services, speech & language therapy services, psychological services and psychotherapy counseling.

Do school districts need parental consent to bill Medicaid?

Yes.  Before billing Medicaid for the first time, the school district must ask for your permission to bill your or your child’s public benefits or insurance to pay for your child’s related services under the IDEA.  School districts are required by the Family Educational Rights and Privacy Act (FERPA) to obtain parental consent before sharing information about a student.  This includes sharing personal identifiable information about a student to Medicaid.  To receive funding from Medicaid to help pay for the cost of services, the school district must have parental consent to bill Medicaid.

Can parents withdraw their consent to bill Medicaid?

Yes.  Parents have the right to withdraw their consent at any time.

If consent is not given by parents to bill Medicaid, will their children still receive IEP services?

Yes.  Districts are required to provide all IEP services, at no cost to parents, even if the district cannot bill Medicaid.  A school district may not require parents to sign up for or enroll in public insurance programs in-order for their child to receive a free, appropriate education under IDEA, Part B.

If school districts bill Medicaid, will Medicaid services that parents or guardians receive outside school be affected?

No.  Medicaid services received outside school and the child’s IEP are authorized separately.  The district may not use your child’s benefits under a public benefits or insurance program if that use would result in a decrease of any other insurance benefit; result in the family paying for services that would otherwise be covered by a public benefits or insurance program and that are required for the child outside of time the child is in school; result in discontinuation of coverage; or result in the risk of loss of eligibility for home and community based waivers based on aggregate health-related expenditures.

Are school districts required to notify parents?

If so, how often must parents be notified? As the parent or guardian of a student who has or may have a disability, you have certain rights under federal and state law.  Your child’s school district must provide you with written notification of these rights regarding parental consent prior to accessing your public benefits or insurance for the first time and annually thereafter.  This document serves as your written notification.

Where can parents get more information about this?

The US Department of Education Website:  

http://ww2.ed.gov/policy/speced/reg/idea/part-b/part-b-parental consent.html

ASBESTOS MATERIALS

Annual Notification for Parents, Teachers, and Employees:

The Asbestos Hazard Emergency Response Act of 1986 (AHERA) requires the inspection of all buildings in the school district for asbestos.  The district has complied with this act.  A management plan documenting these inspections is on file for public review.  Upon request, you may view the plan which is located at the superintendent’s office and at each campus.

Jay Public Schools annually notifies all parents, teachers and other employees by posting this notice.  Additional information regarding any asbestos related activities planned or in progress, will be disseminated by posting a notice, or using handout bulletins, flyers, and/or using newspaper public notice statements.

The asbestos identified in our management plan will be checked regularly by a licensed asbestos company and by our staff to scrutinize any changes in the material which could cause a health hazard.  We will continue to monitor the asbestos as defined by EPA guidelines.  If changes occur, our asbestos coordinator will notify the appropriate people as prescribed by law.

HATCH AMENDMENT

The school district is committed to enforcing the Protection of Pupil Rights Amendment (PPRA), 20 U.S.C. 1232h, included in the Goals 2000 Educate America Act of 1994. PPRA applies to all funding provided by the United States Department of Education and seeks to protect the rights of parents to inspect surveys or instructional materials if these materials or surveys are funded by the United States Department of Education.

With respect to survey activities, survey materials, evaluation materials, and instructional materials used by students and funded by the United States Department of Education, the school district will:

1. Make such materials available for inspection by parents.

2. Obtain written parental consent if students are required to participate in a survey, analysis or evaluation that reveals information such as:

Political affiliations, mental and psychological problems potentially embarrassing to the student and his/her family, sexual behavior or attitudes, illegal or self-incriminating behavior (such as use or possession of tobacco, alcohol or other drugs), critical appraisals of other individuals with whom respondents have close family relationships, legally recognized privileged or analogous relationships, such as those of lawyers, doctors and ministers, income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such programs.

NEW STUDENTS

Students entering Jay Public Schools for the first time must have the following:  immunization records, proof of legal guardianship, proof of residency, a copy of the student’s birth certificate and CDIB card (if applicable.)  Other requirements or documentation may be requested before school admission is completed.

RESIDENCY

Oklahoma law provides a definition of “residence” for children attending school (70 O.S. Section 1-113.) If a child is between the ages of five and 21, they are entitled to attend school free of charge in the district of residence.

IMMUNIZATION

In accordance with state law, students need to have a complete immunization record or state approved exemptions in order to attend Jay Public Schools. Immunization records that are found to be incomplete will be referred to the school nurse immediately. Immunization deficiencies must be satisfied before the student can continue in attendance.

STUDENT ATTENDANCE

The Jay Public Schools Board of Education believes that in order for students to realize their fullest potential from educational efforts, they should attend all classes if possible. Absenteeism is the cause of many of the failures in school. Unless health forbids, or a serious emergency occurs, students should be at school.  When a student misses school, the responsibility for making up work lies entirely with the student. The student should make appointments with teachers to get all of the missing work. The student assumes the entire burden of getting this work done and handed in to the teachers.   Students who are absent and fail to request assignments may receive a zero.  

Parents or guardians shall be notified periodically of their child’s absences.  Parents may be turned in to the Office of the District Attorney when ten or more unexplained absences occur in a semester.  Any extended illness may be marked as “Documented” with approval by the principal and “Blended Learning, or Virtual Instruction” may be approved and/or provided.   

Any student gone longer than fifteen (15) minutes of any period at the secondary level will be considered absent.  Students with excessive tardiness may receive school consequences.  Three or more tardies in any class period will result in an absence for that particular class.

NEGLECT OR REFUSAL TO COMPEL CHILD TO ATTEND SCHOOL

It shall be unlawful for a parent, guardian or other person having custody of a child who is over the age of five and under the age of 18 to neglect or refuse to cause or compel such child to attend or comply with the rules of some public, private or other school.

70 O.S. Section 10-105

NOTIFICATION OF STUDENT ABSENCE

When a student is absent, the parent or guardian must notify the attendance clerk.

INTERNET SAFETY AND ACCEPTABLE USE 

Jay Public Schools believes that the uses of the Internet will further the education process.  Students will be able to access the Internet under the supervision of the teacher. The district makes no guarantees of the accuracy of the information or the appropriateness of materials which a student may encounter.  Students and other users will refrain from intentionally accessing and downloading any text, picture, or online conferencing that includes material which is considered to be obscene, libelous, indecent, vulgar, profane or lewd; advertises any product or service to minors prohibited by law; presents a clear and present danger; or will cause the commission of unlawful requirements of the Children’s Internet Protection Act (CIPA).  Students will be under teacher supervision, however, it is not possible to constantly monitor individual students and what they are accessing.  Parents may specifically request that their child not be provided such access by notifying the district in writing.

Notice:  There is no legitimate expectation of privacy in the use of the school district’s technology.

ELECTRONIC DEVICE USE POLICY

Jay Schools will offer the Jay Schools Chromebook Protection Plan (CPP) to our parents/guardians.  Participation in the CPP is optional.  The CPP covers any type of Chromebook hardware malfunction and also covers accidental damage for up to two incidents per school year.  The CPP does NOT cover malicious, non-accidental damage or loss.  The Technology Department and each building administration team will determine if the damage is accidental or malicious.  (Theft will be covered with an appropriate police report if the police and Jay Schools are unable to recover the device)  Students who wish to opt out of the CPP will be required to pay for any repairs to their Chromebook that  are not from normal wear and tear.  This will be determined by the building administration team and the Technology Department.

WEAPONS

It is the policy of this school district to comply fully with the Gun-Free Schools Act.

1. Any student in this school district who uses or possesses a firearm at school, at any school-sponsored event or in or upon any school property including school transportation or school sponsored transportation will be removed from school for not less than one full calendar year. 

2. Oklahoma Statue, Title 21, Section 1280.1 prohibits any person, except a peace officer or other person authorized by the board of education of the district, to have in such person's possession on any public or private school property or while in any school bus or vehicle used by any school for transportation of students or teachers.

Any student who violates this policy will be subject to discipline which may include suspension up to one full calendar year (for firearms) or for any term less than one calendar year (for weapons other than firearms) as determined by the superintendent or the superintendent's designee. The superintendent, principal, teacher, or security personnel upon reasonable suspicion shall have the authority to detain and search or authorize the search of any pupil or property in the possession of the pupil when said pupil is on any school premises. 

SMOKING

Smoking and/or possession or use of other forms of smokeless tobacco will not be permitted. As defined by state law, it is unlawful for minors to be in possession of any type of tobacco product (Cigarettes, chewing tobacco, E-Cigarettes, vapes, vape products, etc.) School consequences will be given to students in violation of this and law enforcement/school resource officers will be contacted if minors are found to be in possession of illegal/unlawful substances.  A ticket from law enforcement may also be issued.

DRUG AND ALCOHOL FREE SCHOOLS

The possession or use of alcohol, alcoholic beverages, or narcotics of any description on school premises, school buses, or at any school-sponsored activity, will be grounds for suspension from school. Law enforcement/school resource officers will be contacted if minors are found to be in possession of illegal or unlawful substances.

Anyone in possession of, or under the influence of drugs or alcohol while in school or school sponsored activities can be suspended from school and deprived of the privilege to represent the school in any capacity.  Any student in possession of drugs or under the influence of alcohol at school sponsored activities may be reported to local law enforcement. A School Resource Officer (SRO), accompanied by a school administrator, will from time to time conduct searches on school premises with a trained Drug Dog to help maintain a drug free school. Disciplinary sanctions will be imposed on students who violate the standards of conduct required by this policy. 

SEARCH OF STUDENTS

The superintendent, principal, teacher, or security personnel of any public school in the

State of Oklahoma, upon reasonable suspicion, shall have the authority to detain and search, or authorize the search, of any pupil or property in the possession of the pupil when said pupil is on any school premises, or while in transit under the authority of the school, or while attending any function sponsored or authorized by the school, for dangerous weapons, controlled dangerous substances (as defined in the Uniform Controlled Dangerous Substances Act), intoxicating beverages, low-point beer, as defined by Section 163.2 of Title 37 of the Oklahoma Statutes, or for missing or stolen property if said property be reasonably suspected to have been taken from a pupil, a school employee, or the school during school activities. The search shall be conducted by a person of the same sex as the person being searched and shall be witnessed by at least one other authorized person, said person to be of the same sex if practicable.

70 O.S. Section 24-102

SEARCHES OF SCHOOL PROPERTY

Students have no reasonable expectation of privacy in school lockers, desks, or any other school property. School lockers and school desks are the property of the school, not the student.  Students have no expectation of privacy concerning lockers, desks, or other school property.  The users of lockers, desks, and other storage areas or compartments have no reasonable expectation of privacy from school employees as to the contents of those areas.  Lockers, desks, and other storage areas or compartments may be subjected to searches at any time with or without reasonable suspicion.  Students shall not exchange lockers or desks or use any lockers or desks other than those assigned to them by the principal.

DISCIPLINE 

Jay Public Schools will provide discipline when needed for the control and discipline of all children attending public school in the district.  The school maintains the right to provide discipline or have control at the following areas:

• School property

• Bus stops

• School-sponsored events

• Prom

• Graduation

• Field trips

• Athletic events

70 O.S. § 24-100.4S

Students are expected to behave in a manner that is consistent with societal standards. When a student violates school rules or exhibits inappropriate or illegal behaviors, he/she may receive a variety of disciplinary actions. Examples may include: lunch detention, Saturday detention, ISI, Suspension, or a citation from the School Resource Officer depending on the severity of the infraction.

Nothing in the discipline schedule shall be construed to deny the student's right to fair and orderly hearings, appeal, counsel, and due process in cases which may end in suspension. The principal will have the authority to remove or suspend any student for a violent act or an act showing deliberate or reckless disregard for the health and safety of faculty or other students.

STUDENT DRESS CODE

In accordance with the Jay Public Schools Board of Education policy the following regulation shall establish a dress and grooming code for the public school system. (70 O.S. Section 6-114)

Generally, students should regard neatness and cleanliness in grooming and clothing as important.  Dress or grooming which is in any way disruptive to the operation of the school will not be permitted.

Revealing or sexually provocative clothing, or clothing of extreme style may not be worn.

Principals, in conjunction with sponsors, coaches, or other persons in charge of extracurricular activities, may regulate dress and grooming of students who participate in a particular activity if the principal reasonably believes that the student's dress or grooming creates a hazard, or may prevent, interfere with, or adversely affect the purpose, direction, or effort required for the activity to achieve its goals.

If a student's dress or grooming is objectionable under the above provisions, the principal shall request the student to make appropriate corrections.  If the student declines, the principal shall notify the student's parents or legal guardian and request that person to make the necessary correction.  If both the student and parent or legal guardian refuse, the principal shall take appropriate disciplinary action.

Students who violate provisions of the dress code and who refuse to correct the violation may be disciplined by removal or exclusion from extracurricular activities.  In extreme cases, students may be suspended until the violation is corrected.

HEADWARE

Students will not wear hats, caps, sweatbands, hoods, or any other types of headwear INSIDE ANY BUILDING ON CAMPUS during the school day.  “School day” shall be defined as the time a student arrives on campus until the student leaves campus. This applies to both males and females. If a student is in violation of wearing a cap, hat, or any other type of removable headwear, the student will be asked to remove the headwear and it will be kept in the building’s front office where it can be picked up at the end of the school day by the student. The purpose for prohibiting headwear is due to safety.  Administration and law enforcement must be able to see the faces of all students at all times, including on camera footage.  

STUDENT DRUG TESTING

The Jay Public Schools Board of Education, in an effort to protect the health and safety of its students from illegal and/or performance-enhancing drug use and abuse has adopted a policy for drug testing of students participating in extracurricular activities. Students that participate in extracurricular activities can be subject to random drug testing.

STUDENT BULLYING

It is the policy of this school district that bullying of students by other students, personnel, or the public will not be tolerated.  Students are expected to be civil, polite, and fully engaged in the learning process.  Students who act inappropriately are not fully engaged in the learning process.  This policy is in effect while the students are on school grounds, in school vehicles, at designated bus stops, at school-sponsored activities, or at school-sanctioned events, and while away from school grounds if the misconduct directly affects the good order, efficient management, and welfare of the school district.  Bullying of students by electronic communication is prohibited whether or not such communication originated at school or with school equipment, if the communication is specifically directed at students or school personnel and concerns harassment, intimidation, or bullying at school.  The school district is not required to provide educational services in the regular school setting to any student who has been removed from a public school or private school in Oklahoma or another state by administrative or judicial process for an act of using electronic communication with the intent to terrify, intimidate or harass, or threaten to inflict injury or physical harm to faculty or students.

As used in the School Safety and Bullying Prevention Act, "bullying" means any pattern of harassment, intimidation, threatening behavior, physical acts, verbal or electronic communication directed toward a student or group of students that results in or is reasonably perceived as being done with the intent to cause negative educational or physical results for the targeted individual or group and is communicated in such a way as to disrupt or interfere with the school's educational mission or the education of any student.  Such behavior is specifically prohibited. 

In administering discipline, consideration will be given to alternative methods of punishment to ensure that the most effective discipline is administered in each case.  In all disciplinary action, teachers and administrators will be mindful of the fact that they are dealing with individual personalities.  The faculty may consider consultation with parents to determine the most effective disciplinary measure.

In considering alternatives of corrective actions, the faculty/administration of the school district will consider those listed below.  However, the school is not limited to these alternative methods, nor does this list reflect an order or sequence of events to follow in disciplinary actions. Serious offenses, such as drugs or weapons, will result in suspension without other options being considered first. The board of education will rely upon the judgment and discretion of the administrator to determine the appropriate remedial or corrective action in each instance.

   1.   Conference with student

   2.   Conference with parents

   3.   In-school suspension

   4.   Detention

   5.   Referral to counselor

   6.   Behavioral contract

   7.   Changing student's seat assignment or class assignment

   8.   Requiring a student to make financial restitution for damaged property

   9.   Requiring a student to clean or straighten items or facilities damaged by the student's 

behavior.

  10.   Restriction of privileges

  11.   Involvement of local authorities

  12.   Referring student to appropriate social agency or to a delinquency prevention and 

diversion program administered by the office of Juvenile Affairs.

  13.   Suspension

  14.   Performing Campus-site services for the school district

  15.   Other appropriate disciplinary action as required and as indicated by the circumstances

which may include, but is not limited to, removal from eligibility to participate or attend

 extracurricular activities as well as removal from the privilege of attending or 

participating in the graduation ceremony, school dances, prom, prom activities, and/or 

class trips.

Harassment set forth above may include, but is not limited to, the following:

   1.   Verbal, physical, or written harassment or abuse;

   2.   Repeated remarks of a demeaning nature;

   3.   Implied or explicit threats concerning one’s grades, achievements, etc.;

   4.   Demeaning jokes, stories, or activities directed at the student;

   5.   Unwelcome physical contact.

 The superintendent shall develop procedures providing for:

    1.   Prompt investigation of allegations of harassment;

    2.   The expeditious correction of the conditions causing such harassment;

    3.   Establishment of adequate measures to provide confidentiality in the complaint process;

    4.   Initiation of appropriate corrective actions;

    5.   Identification and enactment of methods to prevent reoccurrence of the harassment; and

    6.   A process where the provisions of this policy are disseminated in writing annually to all 

staff and students

 21 O.S. §850.0

 70 O.S. §24-100.2  

HEALTH SERVICES

Communicable disease control is one of the goals of the health program. All students admitted to the Jay School System will comply with the State requirements.

 Please keep your child home from school if he/she has any of the following symptoms:

1. Fever, above 100 degrees

2. Sore throat or tonsillitis.

3. Rash or skin eruption (unless diagnosed as non-contagious by Physician).

4. Nasal discharge accompanied by fever.

5. Severe cough producing phlegm.

6. Inflammation of the eyelids.

7. Head lice.

8. Vomiting or Diarrhea

Note: Students must be free of fever, vomiting, and/or diarrhea for 24 hours without use of medication before returning to school.

***For Covid-19 health procedures and protocols, please see the Return to Learn plan on the Jay Public School district website.  The protocol for Covid-19 is subject to change frequently.

TRANSPORTATION

Children must present a written note from the parent to change buses. If a situation arises after your student leaves for school that would require a change, the legal guardian of that child must contact the school no later than 2:00 p.m. A child without a note will be put on his/her normal bus. 

Legal and safe bus stops are established by the bus director and the buses are not allowed to stop at an unscheduled stop. The bus supervisor will handle all problems concerning stops and schedules. The principal and assistant principal will be responsible for bus discipline upon referral from the bus driver. Bus conduct is expected to be the same as in the classroom. The bus supervisor may be contacted at 918-253-4413 ext 3660. 

Notice:  Any student may be removed from the bus that persists in disobeying the rules.

EMERGENCY DRILLS

Fire, Shelter in Place/Privacy, Lockdown, Evacuation, and Tornado drills are held at regular intervals throughout the school year in accordance with state law.

REPORT CHILD ABUSE

To report child abuse, call the Department of Human Services:  1-800-522-3511

VISITOR PASS

All visitors (student or adult) are to use the main entrance of the building and will report to the office upon arrival at school.  A photo ID is required to obtain a visitor pass to access the school building.  Students are not permitted to have student visitors in classes.

*Due to Covid-19, visitors into Jay Public Schools may be limited, or restricted, for the safety of all students and staff.   All visitors will need to be approved by the principal and meet all safety guidelines before entering the building.  Please contact the office to schedule an appointment.

PARENT/TEACHER CONFERENCES

Formal parent/teacher conferences will be held during both the Fall and Spring semesters. Parents are encouraged to communicate with teachers through email.  Additional conferences may be requested with the teacher during their plan time. 

MEDICATION

If it is necessary for medication to be given during school hours, the medication must be brought to school in its original container (both prescription and nonprescription medication with original label intact). A written/signed authorization request to "Give Medication" must be filled out by the student’s parent or guardian. Please include the student's name, medication name, dose, time to be given, stop date, special instructions, and parent or guardian signature. If medication is not properly labeled and without written signed authorization, it will not be given. Students are not allowed to carry medication with them without authorization.

HEAD LICE OR CONTAGIOUS DISEASE 

A.)Any child afflicted with a contagious disease or head lice may be prohibited from attending a public, private, or parochial school until such time the child is free from the contagious disease or head lice. 

B.)Any child prohibited from attending school due to head lice shall present to the appropriate school authorities, before said child may reenter school, certification or clearance from a health professional as defined by Section 2601 of Title 63 of the Oklahoma Statutes or an authorized representative of the State Department of Health (70-1210.194). Students will be medically excused from school for head lice no more than one day.

INCLEMENT WEATHER/EMERGENCY SITUATIONS

In the case of inclement weather or an emergency situation, parents may be notified regarding the closing of school in the following manner: 

• District Wide Robo-Call

• Local Television Stations

  • KJRH (TV) Ch. 2 Tulsa, OK 

  • KOTV (TV) Ch. 6 Tulsa, OK 

  • KTUL (TV) Ch. 8 Tulsa, OK 

• Social Media - (School webpage, Facebook, etc.)

MENTAL HEALTH CRISIS PROTOCOL

The Jay Public School District supports student health and wellness protocols to include mental health support. It is the policy of the district to align access to mental health support by providing community resources for students and guardians focused on mental health treatment options and crisis response intervention. It is also the policy of the district to provide mental health and crisis response training to personnel. This process will involve consistent collaboration between the district and community mental health partnerships.

PICK UP PROCEDURES

All students will be picked up at the Elementary Pickup Loop on the East side of the Elementary PE Gym. Parents/guardians must remain in their vehicles.  School personnel will load your student.

Below is each grade's loading time:

K4 - 3:15

K - 3:15

1st - 3:15

2nd - 3:20

3rd - 3:20

EARLY DEPARTURE 

Please avoid picking up your student before school is dismissed. Picking up your student early leads to confusion and loss of academic time. If it becomes necessary for you to pick up your child before regular school dismissal, go to the office to sign your child out. No student will be dismissed from the classroom unless the teacher is called over the intercom from the front office. This is a protective measure both for your child and school personnel. Frequent incidents of checking out will be reported to the District Attorney. 

ARRIVAL AND DISMISSAL

1. Arrival time: Students should not arrive before 8:00 a.m. and not later than 8:30 am. 

2. Dismissal time: 3:20 p.m. 

3. Sometimes it is necessary for the school to be dismissed early without warning because of emergency situations. Please make arrangements with your child as to where he/she should go and what he/she should do at those times. It would be very helpful if this information was filled out on the Emergency Procedure Form and returned to school immediately. 

4. WALKERS -  Those not riding a bus should not arrive before 8:00 a.m. Parents should advise their children not to accept rides, clothing, gifts, pills, food, drinks, etc. from strangers. 

It is best if parents have a definite route agreed upon with their child to follow to and from school. 

BICYCLES - The parent should consider the following recommendations: 

1. The bicycle should be in good repair and meet all safety requirements. 

2. The rider should know and observe all traffic laws. 

3. Bicycles are to be parked upon arriving at school and not ridden again until school is dismissed. 

4. School is not held responsible for stolen bikes. We suggest padlocks on bicycles. 

STAYING AFTER SCHOOL 

Parents must contact the school office by 2:00 p.m. or send a note with the child if he/she is to stay after school for meetings, games, or programs about which parents have been notified. Children will not be kept or allowed to stay on their own after school. Any child left at school until 4:30 will be taken to the Jay Police Department. 

DISCIPLINE POLICY

BULLDOGS ARE RESPONSIBLE, RESPECTFUL, CARING, AND SAFE.

Jay Elementary School has adopted the Positive Behavior Interventions Supports (PBIS) framework.  Students will show an increase in responsibility, respectfulness, caring, and safety that will result in:

1. A reduction of office discipline referrals;

2. An increase in academic achievement; and

3. An increase in recognition of positive behavior through #Bulldogbehavior dog tags.

The school’s primary goal is to educate, not discipline. However, when the behavior of an individual student comes in conflict with the rights of others, corrective actions are necessary for the benefit of the individuals and of the school. 

All students will be treated in a fair and equitable manner. Disciplinary action will be based on a careful assessment of the circumstances surrounding each infraction. The following are examples of these circumstances: the student’s attitude, the seriousness of the offense, the effect of the offense on other students, whether the offense is physically or mentally damaging to other people, and whether the incident is isolated or habitual behavior. 

In administering discipline, consideration will be given to alternative methods of consequences to ensure that the most effective discipline is administered in each case. In all disciplinary actions, teachers and administrators will be mindful of the fact that they are dealing with individual personalities. The administration reserves the right to circumvent the discipline hierarchy when deemed necessary.

In considering alternatives for disciplinary action, the faculty and administration of this school district will be using items from the following list. However, school staff is not limited to these alternative methods, nor does this list reflect an order or sequence of events in disciplinary actions. 

DISCIPLINE ACTION LIST 

•  Conference with student 

•  Detention 

•  In School Intervention (ISI)

•  Behavioral contract 

•  Conference with parents 

•  Changing student’s seat assignment or class assignment 

•  Requiring the student to make financial restitution 

•  Requiring the student to clean or straighten items or facilities he or she damaged.  

•  Restrictions of privileges 

•  Involving law enforcement 

•  Referring the student to an appropriate social agency 

• Suspension (short term of 10 days or less)

• Expulsion (long term of more than 10 days)

• Any other disciplinary action deemed appropriate to the situation 

CELL PHONES/HEADPHONES/EARBUDS

Students will be expected to have phones turned off and out of sight once they are on school property. Students will not be allowed to be on cell phones at any time after their arrival at school.  During the school day, devices must remain “off/silent” and stored in a locker or backpack.  If school staff observe such a device improperly in use, it may be confiscated until redeemed by a parent or guardian and school consequences will also be given.  The exception to this rule may be granted by the site administrator for purposes relating to the health needs of a student. Any cell phone privileges may be revoked at any time for inappropriate use.  

Personal headphones/earbuds used for listening to music shall not be worn in the building.  Headphones/earbuds should be put away from the time the student arrives on campus until they leave.  Teachers have the authority to use discretion if school headphones/earbuds are allowed or needed in their individual classrooms for school assignments.

NOTE:  Schools are not responsible for the theft or loss of any student’s wireless communication devices or headphones/earbuds.

CAFETERIA/NUTRITION SERVICE

For the 2023-2024 school year all students will be able to eat breakfast and lunch free. All students must turn in a meal application to enable us to continue to provide this service. If a student chooses to purchase an a la carte food item, the pricing is $2.00.

* Parents are welcome to eat lunch with their child at school if they choose, however, the parent and child will be asked to eat at one of our designated benches or tables located outside of our building.  

LOST AND FOUND 

Please use name labels or some form of identification on items of clothing so that the child will recognize them. All articles found are to be placed in the lost and found box. Please check the box when you lose something. Many articles are claimed. Articles not claimed will be given to a charitable organization at the end of each semester. 

Message from the Principal

In order to promote better communication and cooperation between the parent and the school, Jay Elementary School has organized and published this Student Handbook for your convenience in better understanding the functions and activities of your elementary school. 

The primary objective of our school system is to provide the best possible education for your child. It is necessary to establish certain rules and regulations that must be adhered to in order to maintain a high level of efficiency which results in the best possible education for your child. We must have your cooperation in keeping your child informed of not only what those rules and regulations are, but also the importance of following them in order for the total educational process to operate smoothly. 

Your involvement is always appreciated. Thank you for your cooperation! 

Sincerely, 

Cassie Youngblood - Principal 

Tammy Steffenson - Assistant Principal